- Private Guiding
*Please note, this is our general terms and conditions. There may be specific terms and conditions extended to indvidual products.
When you book and the activity is confirmed:
Should Rocky Mountain Photo Adventures cancel a group activity, your registration will be transferred to the next available event date which you are able to attend. If you are unable to attend any future dates your registration fee will be refunded.
In the case of unforeseen circumstances where the photography guide or group workshop leader you have booked cannot make it to your session, Rocky Mountain Photo Adventures reserves the right to replace that guide with another qualified guide in order to maintain our commitment to your booking.
Mountain weather is unpredictable in all seasons and as much as we would like to, we cannot guarantee nice weather for every program. Most people who enjoy being in the mountains recognize and understand this but we want our guests to be informed when making mountain adventure decisions. Weather and mountain conditions are a constant factor that shape decisions we make before and during our programs. Even the most seasoned weather forecasters have a high degree of variability within their short term forecasts in the Canadian Rockies. When you make a booking in advance, in essence, you are taking a chance on weather conditions. It would not be practical for us to refund every situation where our guests do not get the weather for perfect photography conditions.
We will work diligently to give you the best experience with the conditions we face at the time. If on your program day you are not willing to venture out in the conditions or accept an alternative program, unfortunately, we will not be able to provide a credit or a refund since our costs have been already committed. We take your booking in good faith. We ask that you fully understand our cancellation policies prior to booking.
TO: ROCKY MOUNTAIN PHOTO ADVENTURES.
The undersigned acknowledges that the Event may include private vehicular transportation, vehicular and pedestrian travel over rough terrain, wildlife, and weather events in respect of which Rocky Mountain Photo Adventures assumes no liability.
I understand that participating in such an Event is a potentially hazardous activity and can result in serious personal injury or death. I am aware of and expressly assume all risks associated with participating in this Event and I assert that my participation in this Event is voluntary. In consideration for being permitted to participate in this Event, I, for myself and for anyone entitled to act on my behalf, hereby WAIVE, RELEASE AND FOREVER DISCHARGE and save harmless, from any and all claims for injuries and damages I may have arising out of the Event or my participation in the Event, Rocky Mountain Photo Adventures and its respective affiliates, successors, officers, directors, employees, agents, contractors and representatives (the “Released Parties”). I also agree to INDEMNIFY AND HOLD HARMLESS, Rocky Mountain Photo Adventures from any liabilities or claims made by other individuals or entities as a result of my actions while participating in the Event.
I intend by this Waiver and Release, in advance, to waive my rights, to covenant not to sue, to release for future claims, and to discharge all of the Released Parties, from any and all loss or damage, including, but not limited to claims for damages for death, personal injury or property damage that I may have, or which may hereafter accrue to me, as a result of my participation in all or any portion of this Event, even though that liability may arise from negligence, carelessness, or recklessness (whether simple or gross) on the part of the Released Parties being released, from dangerous or defective property or equipment owned, maintained, or controlled by them or because of their possible liability without fault.
I understand and agree that this Waiver and Release is binding on my heirs, successors, executors, spouse, assigns, and legal representatives.
I attest that I am physically capable of participation in this Event. If l am aware of or under treatment for any physical infirmity, disorder, ailment, or illness, my medical care provider has been apprised of, and has approved of, my participation in this Event. I acknowledge that I and I alone, am solely responsible for my personal health and safety, and the personal property I bring with me. I consent to receive medical treatment which may be advisable in the event of illness or injuries suffered by me during this Event, and I agree to pay for the costs of any such medical treatment. I understand that Rocky Mountain Photo Adventures has advised me to discuss appropriate insurance and/or medical coverage in the circumstances with my providers. I agree that my participation in the Event is subject to the sole discretion of the organizers of the Event, and that my participation may be limited or terminated, with or without cause. I agree at all times to follow the instructions of Rocky Mountain Photo Adventures.
This Waiver and Release shall be interpreted and the rights of the parties determined under the laws of the province of Alberta. The Alberta courts shall have exclusive jurisdiction for any dispute arising under, or pertaining to this Waiver and Release.
I have carefully read this Waiver and Release and fully understand its contents. I understand that this is a release of liability and a binding contract between myself and the Released Parties, and I sign it of my own free will. I understand that I am giving up substantial rights, including my right to sue. I understand that I am signing this Waiver and Release freely and voluntarily, and with understanding of its contents, and intend my signature to be a complete and unconditional release of liability to the greatest extent allowed by law.
1. Wildlife is unpredictable. There are no guarantees. That said, based on your interests, we will work as hard as we can to help you meet your objective, drawing from our knowledge of the region, our understanding of wildlife behaviour, and our research of all information available. You can always dictate the pace, but we won’t shy away from the challenge or the workload.
2. We will not be able to provide you with a specific itinerary for our time together in the field, beyond when you wish to start and finish. Weather, animal movements and other factors that influence wildlife patterns will determine where we go on a given day. The more time (and days) you’re willing to commit, the better the chances of having success.
3. In order to find wildlife, we recommend long days in the field, inclusive of pre-dawn start times that will vary based on the distance of your accommodation to the wildlife hotspots. Depending on your focus, our trips might include extensive driving or prolonged waiting, with few breaks. Though you will always have the ability to make the final decision, we do ask that you trust our wildlife knowledge and appreciate the search isn’t always glamorous.
4. Given the size of the mountain parks and the unpredictable nature of wildlife, we promise to clearly communicate the odds of each possible strategy we can deploy at various junctures while in the field together. We will give you our recommendations, but by giving you odds, we also hope to help you decide your level of comfort with the risk versus reward.
5. We will never take any risks that might endanger you, despite the photo-op potential. As such, changing mountain weather might limit some driving or walking options in the field and if we are out of the car, we will carry bear spray at all times. If you wish to go for a walk on your own, we will provide you with bear spray and an understanding of how to use it. Declining bear spay is not an option.
6. The majority of wildlife photography encounters in the mountain parks will be from the vehicle as animals are frequently closer than 100 metres to the road. This means shooting from the window with the doors closed (even if others are out of their cars). Vehicles are often the best wildlife blinds and help prevent scaring the animal away. We will provide you with a beanbag to help stabilize your camera and will help you with any gear switching needs.
7. We will always endeavour to help you capture the best story of your encounter, but equally we will always follow park rules and regulations. If a warden tells us to move on, we will move on; if a no-stopping zone is in place, we won’t stop for an animal within it. The parks put their rules in place to keep both visitors and animals safe.
8. We will not endanger wildlife at any time, for any reason. We have been mentored by wildlife behavioural specialists and will use this knowledge to assess the subtle signs an animal offers to understand its comfort with the encounter. If we feel an animal is stressed or is failing to act naturally, we will move on. Animal safety comes first; viewing animals comes second.
9. Wildlife encounters are often quick and sometimes it’s only possible to capture a few images. We will work to help you maximize your camera gear and establish the best settings for a chance encounter. But we encourage you to always be ready for your dream photo opportunity and to not hesitate when we tell you to start shooting.
10. Though our primary focus will be to help you observe and document the wildlife you seek to find, we promise to help you better understand wildlife ecology and behaviour. Our hope is that by the end of our time together you will be better able to find wildlife on your own and understand how best to capture your subject responsibly and artistically, in order to tell their story.
We believe this policy gives us some flexibility in regards to bad weather, sickness, and any other unforeseen circumstances. Also, no deposit will be lost if you have to cancel for any reason.